The RP Management System has been designed to integrate with the PROMAS property management accounting software program to automate the data transfer process. However, use of the PROMAS accounting software is optional - most of its functions will work independently of PROMAS.
Without PROMAS:
| • | Client profile data will be entered into HomeRentals.net system manually |
| • | Financial statements will be uploaded as PDFs to client online document files |
| • | Can only accept online payments from owners and applicants, cannot accept online rent payments from tenants |
| • | Able to accept online work requests and email workorders to vendors |
| • | Able to accept online applications from prospective tenants (Manager Platinum package required) |
With PROMAS: HomeRentals.net and PROMAS have developed an integration that allows specific data to flow seamlessly from one program to the other (must use PROMAS version 6.9.10 or higher - Figure 1a and 1b).
| • | Client profile data is transferred electronically from PROMAS |
| • | Financial statement data is transferred electronically from PROMAS |
| • | Able to accept online payments from owners, applicants and tenants |
| • | Able to export rent payments to update PROMAS |
| • | Able to accept online work requests and email workorders to vendors |
| • | Able to accept online applications from prospective tenants (Manager Platinum package required) |
 Figure 1a |
Figure 1b
The PROMAS Accounting software is not included with your RP Management System. You must purchase it separately. For more detailed information about PROMAS, please visit http://PROMAS.com.
The HomeRentals.net team can help you understand the PROMAS features that integrate with the RP Management System, but we cannot instruct you in the use PROMAS software. Please refer to your PROMAS support options if you have questions about using their program.
It is very important to properly assign PROMAS IDs to your profiles, and to avoid reusing IDs that have been previously assigned to a different Owner, Tenant, Vendor, or Unit. If you reuse PROMAS IDs you will have problems using the HomeRentals.net/PROMAS integration.
We recommend the following method for assigning PROMAS IDs:
Client (Owner, Tenant, Vendor) IDs: 5+3+serial (5 characters from the last name, 3 from the first name, and an incremented serial number to ensure uniqueness.
Unit IDs: 5+3+2 (5 characters from the street name, 3 from the address number, 2 from the unit number.
You are able to upload profile data (Owner, Tenant, Vendor, and Unit) and statement data from PROMAS:
| 1. | Profile Data: Profile data is entered, maintained, and updated through your PROMAS software program. The RP Management System is able to process data from the following profile types: |
| a. | Owners |
| b. | Tenants |
| c. | Vendors |
| d. | Units |
| 2. | Statement Data: In PROMAS, you generate owner and tenant statements so that you can report financial activity to those clients for whom you handle money. The RP Management System/PROMAS integration allows you to publish periodic statements to a password protected Internet portal, instead of, or in addition to, mailing printed statements. |